Tips for Creating Navigable PowerPoints
Kip Téllez
UCSC
1/4/09

Create a presentation using blank slides

1. On the Standard toolbar, click New .

2. If you want to keep the default title layout for the first slide, go to step 3. If you want a different layout for the first slide, in the Slide Layout task pane, click the layout you want.

3. On the slide or on the Outline tab, type the text you want.

4. To insert a new slide, on the toolbar, click New Slide , and click the layout you want.

5. Repeat steps 3 and 4 for each new slide, and add any other design elements or effects you want.

6. When you finish, on the File menu, click Save, type a name for your presentation, and then click Save.

Insert a new slide

1. To insert a new blank slide, do either of the following:

  1. On the Formatting toolbar, click New Slide
  2. Choose Title Only Slide.
  3. With the insertion point in the Outline or Slides tab, press Enter.

2. In the Slide Layout task pane, click the layout you want.

Using “action settings” for a button, picture, or text.

1. Highlight the button, text or image you want use as a “link.”
2. Right click (“control” + mouse click on track pad) on the button, image or text.
3. Choose hyperlink to “Slide…” Note: Do NOT use next slide, previous slide, etc.
4. Select the correct slide

Note: Moving or adding slides will not disrupt the links you already created. 

 

Getting images from the Web

1. Choose your favorite search engine (e.g., Google) and choose “Images” or “Pictures.”

2. When you find an image you want, right click and choose “copy.”

3. Use Alt + Tab to go back to Powerpoint.

4. Choose the slide and paste.

 

Putting sounds in Powerpoint

1. Make sure you have a built-in microphone on your computer, or plug a microphone into the mic jack. If the mic has a switch, make sure it’s turned on.

2. Pull down the Insert menu, point to Movies and Sounds, and then click Record Sound.

3. Click the Record button on the control panel.

4. Speak into the microphone.

5. When you’re done, click the Stop button.

6. Click the Play button to hear your sound.

7. When you are satisfied, click OK. A picture of a speaker will appear on your slide.

Note: The sound is stored within the PowerPoint presentation; a separate sound file is not created.

 

Putting video in Powerpoint

Several movie file types (.mov, .avi, .mpg) can be easily inserted into a Powerpoint file.

  1. Select Insert, Movies and Sounds.
  2. Select Movie from file
  3. Find movie and insert

 

Getting video from YouTube (for Apple OS)

  1. Using the Safari browser, open the page with the movie and press Command-Option-A, which shows the Activity window.
  2. In the Activity Window, you'll see a list of sites you have open: scroll until you find the YouTube page and click on the arrow to show details about what is being loaded. Among the list of files should be one whose size is over 0.5MB (most of the time, over 5MB). Double-click on it (even if it is still loading), and Safari will download it. When the download is over, navigate to the file, usually placed in the downloads folder.  The file will probably be called get_video.  
  3. Rename the file by adding the extension .flv to its name.
  4. Now you need to save the movie in Quicktime (.mov) for use in Powerpoint. 
  5. Download a free program called MPEG Streamclip at http://www.squared5.com/
  6. Open your movie and Export to Quicktime using the default settings.  (Note: if you want to eliminate the sound of the movie, choose “No Sound” from the sound menu.
  7. Your movie file will now have a .mov extension and you can drop it right into your Powerpoint (see above). 

 

 

When you are finished with your presentation, go to Slide Show “Set Up Show and select “Browsed at a Kiosk-Full Screen.” In this model students won’t be able to navigate except via the links you’ve created.

 

To download PowerPoint Viewer 2003 Go to www.microsoft.com, then choose “Downloads” and search for PowerPoint Viewer 2003. Follow instructions.

Other resources:
http://iit.bloomu.edu/vthc/pp.html